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❓ Problem space
Why are we doing this? | We have tons of banker boxes of student records and SPED folders that just take up space. We also have a lot of payroll paper records that could be digitized for space savings. |
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What's the impact of this problem? | The district would recoup a lot of wasted space in folders and file cabinets and its very hard to find documents. |
How do we judge success? | Administrators can easily respond to a records request from a former student in the district. Reclaimed space at “south shed”, JH and DO basements. |
What are possible solutions? | Status quo, stuff in boxes or filing cabinets or purchase some e-document storage service/product. |
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What are we doing? | |
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Why will a customer want this? | In theory, we We could recoup a lot of space around the district and when records are requested, we could retriev retrieve them quickly. |
Scale and scope | This is being driven inititally by student records (and more specficially, SPED records) management, but could and should expand to business records and personell records over time. |
Next Step | Develop “Test documents” or folder for vendors to process for us, as a proof of conceptEvaluate final companies for both student, HR, and BO paperwork solutions. |
🏁 Action Items
- Aaron Souza Where did last year’s 8th grade folders go?
- Aaron Souza Get two folders for vendor evaluation and demonstration (Staab and Robinson?)
- Develop Top 2 Eval TeamAaron Souza Lead the initial team to quickly evaluate three solutions and get to the top 2.
- Aaron Souza Get B.O. and HR involved to look at their corners of the world.
- Aaron Souza Make final recommendation