To send an email to the parents via School Messenger:
If a parent has a the ‘custody’ checkmark AND an email address, the system will send the parent.
Find the students that you want to send the email to.
Click on
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Applications > Message Sender.
Enter in a subject - this is the internal tracking subject (non-parent seeing subject)
The number of recipients will match the number of students in your selection.
Click Continue
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Click Email to send an email
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Fill in the reply to address with your email address. By default, school messenger will add your name and your email address. Subject will pre-populate from the internal subject. This subject is the parents will see on the email.
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Enter in the body of your email that you are going to send.
Want to enter in a personalized field per email? (Also works similar to a mail merge in Word). Click the insert field and choose the appropriate field(s).
Want to send the message in the parent's preferred language? Click on the translate checkbox and it'll automatically translate the typed message into the desired language.
When complete, click “save”. This has saved the drafted email, but not send yet.
Now you’ve got some options before sending the message.
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Email me report of this job upon its completion = will send you a PDF version and all the results of delivered, blocked or undeliverable
Skip duplicate email/phone/SMS recipients = if you have a personalized email, you have a decision to make: Should the parent receive # of emails for each student they have at the building?
For example, Tiffany has 3 students in the district,
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regardless of building.
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For an email regarding the lunch menu, she probably only needs it once for all the students.
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If Tiffany is expected to get this email once, then you'd probably want to leave the skip duplicate email/phone/SMS recipients checked.
If Tiffany is expected to get 1 email per student that she has in the selected students, then you'd want to uncheck the skip duplicate email / phone / SMS recipients checkbox.
Once done, one last decision: Do you send it now or schedule it for later?