Mass Enrolling Students in Sections
You will want to work with the majority of the students and then work with the individual students where it may not apply and/or need to be different from the majority.
Step 1: Select all your students for who you want to mass enroll into the same class
Using either multiselect (if you have the student’s first name/last name, or student number) or by grade levels > select by hand. (if you need to do multiple grade levels then you’ll want to use the advanced options and create that customized selection).
Step 2:
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Courses and Programs > Mass Register or Mass Register from group function dropdown
From the start page, click on the right triangle next to the button that may read “Functions” or whatever the last thing that you used was. Next click on “Mass Enroll”Register”
Alternatively, from the group functions lists (if you used a stored search or a stored selection of students), click on “Mass Enroll”Register”
Step 3: Options… for mass enrolling
Know the actual course number and section for an assigned teacher? Type it in the format of courseNumber.SectionNumber > Enroll.
Don’t know the Course Number and/or Section Number for a particular section? That’s fine, use the searching options to find the course that the students need to be enrolled in.
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The following are all of the available options that you can
Period = The period when the class is taught
Day = The day the period meets [We only have ‘A’ Days
Term = when the class is taught (Year Round classes are 18-19, K classes are broken into Trimesters)
Grade = Grade Level of the course
Teacher = Teacher Assigned to the Class (probably using the most)
Credit Type = not used
Course = Exact # of the course
Show Only Classes with available seats = Check to see only classes that have seats available or leave unchecked to see ALL classes.
Click on the Course Name to enroll the student(s) into that section.
Step 4: Preview Enrollment Screen
Some classes MAY be dependently linked, meaning if they are enrolled in (1) section then they are also auto enrolled in other sections. In this example, we see that each student will automagically be enrolled in the Lunch class as well as each K trimester attendance course.
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The date on the enrollment is wrong? Need to be effect say 10/02/2018 instead of TODAY? Click the “Edit Date” button at the top. The dates are changed on the enrollment preview. |
Step 5: Enroll the Students
At the bottom you’ve got a few options… Enroll Students or Enroll Students and Reschedule
Enroll Students if you are done working with this group of students (it’ll take you back to the start page post selection)
Enroll Students and Resculede Reschedule = to continue working with this group of students
Step 6: Check the schedule for the student
Afterwards, go back to an individual student > look at the different views under Scheduling. You should see the student schedule in the class. Alternatively, you can click on School > Sections > find the course name on the left > click on the enrollment # to see a listing of all the students in the list. (You could ALSO go to teacher schedules > find the teacher > enrollment #s)
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Fun Tidbit: Let’s say you scheduled all 25 students into their homeroom classes, but 2 students are pulled out to see the special education teacher. You can schedule the majority of the students and then tweak those students where a special case is involved. Go into that student > Modify Schedule (on the bottom left) and drop the gen ed class. You can then schedule the student into the special education section without affecting any of those other course links. |