Date and time, plus Author is pre-filled in for you. This is the date / time that you are entering the log entry, not necessarily the time in which the incident occured.
Choose an appropriate log type
Discipline - the ‘major’ type of incidents.
Observations - normally a ‘Late to class x times’ or ‘unprepared’ normally entered by the teachers
Chromebook - usually used by teachers to indicate “forgot chromebook” for the day (admin / teachers)
Attendance, counselor, grade change, health and parent contact – these are categories that can be used only on the admin portal.
Title is a short title of the incident.
Log Entry Text is the description or what happened in the incident. These can be internal notes, shorthand version or a mini book if needed.
The next couple are for internal tracking. If they don’t apply to the incident, then leave them blank.
Consequence - optional for discipline means what is the consequence given.
Reason - why was the incident entered.
Incident Type - This is a generic category of the category
Founded - was the event founded or unfounded.
Victim - this is a type in field, where you can start to type either the first or last name of the student (within the school) and it’ll autopopulate a list of student names.
Incident Date - The day in which the incident occured. It can be different from the date and time of entry (at the top).
Incident Context - General location of where the incident occured.
Incident Location - Another general location of where an incident occured
Police Involved - Was the police invovled with the incident?
If no, then skip to item X.
If yes, then skip to contiune on.
Victim Type - (hidden if police involved = No) - another field to describe the victim
Felony Flag - (hidden if police involved = No) - Is this incident considered a felony?
Likely Injury Flag - (hidden if police involved = No) - was the result of the incident likely to have an injury occured?
School Rules Violation - (hidden if police involved = No) - was the incident a result of a school rule violation?
Hearing Officer - (hidden if police involved = No) - was a hearing officer involved with the incident?
Gang Related - (hidden if police involved = No) - was the incident gang related?
Hate Crime - (hidden if police involved = No) - was the incident involved with any hate crimes?
Alcohol Related - (hidden if police involved = No) - did the incident have any alcohol involved?
Drug Related - (hidden if police involved = No) = was the incident involving drugs?
Drug Type - (hidden if police involved = No) - if the incident was involving drugs, what type of drugs were involved?
Weapon Related - (hidden if police involved = No) - did the incident involve a weapon?
Weapon Type - (hidden if police involved = No) - if the incident involved a weapon, what kind of weapon was it?
Weapon Type Notes - (hidden if police involved = No) - if th eincident involved a weapon, you can use this box to describe more details as to what the weapon was
Money Loss Value - (hidden if police involved = No) - if the incident involved theft, approximately how much money of the items and/or dollar amount was loss?
Student Notified - Was the student talked to about the incident? (If not checked, then it drops the event into the “student notification” bucket so that the administration can talk to the student about the event.
Parent Notified - Was the parents notified? (Note: admin portal doesn’t email parents. However teacher portal does email the parents). {From teachers' perspective, if unchecked it goes into the “parent notification” bucket so that the administration can talk to the parents about the event]
ALL OF THE ABOVE IS ALL LOCAL DISTRICT INFORMATION ONLY.
Below is the stat state of Illinois information:
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[Screenshot above is of the IL state block out of Powerschool. If the incident type code, disciplinary action and duration is all blank, it will not be pulled onto the report.]
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