🔗 Summer Building 2021 Check List
Task | JES | WT | MES | MPC | MIS | JH | AUX |
|---|---|---|---|---|---|---|---|
Classroom Inventory Updated (June 16) | |||||||
All keystone jacks inspected & Afrim ordered (Due July 1) | |||||||
Inspect all turned in ipads / kickstands (July 2nd) | |||||||
Inspect all turned in chromebooks (July 2nd) | |||||||
Email Groups Updated (Due July 9) | |||||||
Extensions Updated (Due July 16) | |||||||
Resigned/Retired Teacher Laptops Imaged and Updated (Due July 30) | |||||||
Teacher Laptops Distributed / Ready (Due July 30 ) | |||||||
Rooms Set up & Tested (Due July 30 ) | |||||||
All keystone jacks/ bad cables fixed (Due July 30 ) | |||||||
Phones Factory Reset (Due July 30 ) | |||||||
Classroom Projector Cleaned (Due Aug 6) | |||||||
Swinging cables/raceway dealt with (Due Aug 6) | |||||||
Copier Network Door labeled w/ IP Address (Due Aug 6) | |||||||
New Admin / Secretary Phones Installed (Due August 6) | |||||||
Mimios Distributed as appropriate (Due August 10) | |||||||
Plan on new student growth, at least 5 devices per grade (Due August 10) | |||||||
K-2 clever badges (Due August 15) |
Summer Project Leader Assignment Tier 1
Project Title | Due | Done? | Leader | Description | Why |
Udemy Course per tech: | July 1 | Aaron / All Techs | Have each tech member find (or assign) a udemy / book growth area | Force each tech to build on skill or learn a new skill. For example, one member is learning Powershell. We work 4/10s, so I hope to sit down with each tech on Thursday and have them tell me/ review with me what they learned that week. Expectation of at least 30 minutes a day towards this, if not 1 hour due to summer “slowdown” this year. Tracked via Ticket | |
Basic Networking Training | Now | Aaron | Aaron creates workshops to cover areas where many techs are lacking in networking knowledge. I had techs fill out a ‘survey’ based on the network+ syllabus of what they knew a lot of, and what they never heard about. | Grow tech’s skills starting with areas that most techs ranked themselves as low knowledge on topics. I’m hoping to build all skill level up, as the rising tide lifts all boats. After an initial “group training”, build more 1:1 training talking points for areas that only “Tech C” struggles with, to avoid boring training. | |
New Firewall / Filter Install | July 3 | Afrim | Install Fortigate FW and Filtering | Replace Smoothwall filter with fortigate FW and LineWize filtering | |
SOPPA Ipad Apps | July 9 | Andrew | Go through ipad apps and check for SOPPA compliance / necessity | Any app that collects & stores PII for students, we should have a data privacy agreement with, per Illinois’s new Law “SOPPA”. | |
SOPPA Catchon | July 9 | Tom | Go through “catchon” to find chrome websites/extensions that are heavily used for SOPPA compliance. | See ipad explanation | |
Organize for Selling CBs | July 9 | Matt | Get all to be sold CBs organized and shipped out | We will generate revenue | |
Powerschool Rollover | July 16 | Pam | Roll over to 2021-2022 | ||
Ipad reconfiguration | July 16 | Bruce, K-4 | Re assign / deploy apps to ipads for grade level after collection. Prep for distribution | We need to have all K-1 ipads wiped and apps reinstalled for grade level apps. | |
Prep Voip Phones for mass install | July 30 | Afrim | Got approval to purchase new secretary / principal / BO phones. | Create provision scripts, train techs on how to deploy and manage new phones as the new “admin” phone going forward. | |
Replace all broken classroom voip phones | July 30 | Everyone | Got approval for 50 classroom phones. Likely to install at MES, then identify “Good” phones for other buildings. | Start phasing in new classroom phones to replace ones with broken buttons etc. Experiment with LLDP configuration. | |
Device Deployments | Aug 6 | All | Inventory / Assign new devices for all new students / and K-2, 5 grades. | Be ready for first day of school with devices good to go for all K-8 students. Tracked via Tickets. | |
Install Campus projectors | School Start | Matt & Tom | Mount new projectors at the campus, update inventory and mark old ones as storage an | Replace all Existing projectors at campus. ETA is August for delivery of units. |
Summer Project Leader Assignment Tier 2
Project Title | Due | Done? | Leader | Description | Why |
MDF / IDF Clean up | July 23 | Afrim | Review and update MDF/IDF documentation & labeling and cable mgmt. | Some of the cables are 8 feet long going 3 feet, or new stuff has been put in, or old taken out, yet labels are missing, or out of date. Helps in troubleshooting to have a simple list of what ports are for what vlans in data closet. | |
Cabling to Camera Computer In Office | Aug 2 | All JES | Each front office has a TV + “NUC” (mini pc), most of them connect via wireless. | To run a “security camera monitor” with 6+ camera feeds, is a bit taxing on wifi, could free up wifi space for more legit traffic. Also would solve random disconnect issues/bugs on always on security terminals. | |
Easy IEP Data Rostering - Python | July 30 | Tom & Pam | Automate IEP data rostering | Our method is very clunky and not well maintained. Should be able to automate all of it, or most of it. | |
Teacher Software Documentation How/Tos | August 6 | David | Review and build additional teacher how-to documentation as we have more apps this year | Give teachers a “how to” website for all popular applications we have. We have a good foundation, but can go a lot further. | |
Parent How To | Start of School | Aaron | Update Parent how to website for new content | Post how to videos/articles for parents of those using new materials. Consider small video workshops of ~15 minutes for navigating things etc. Advertise it to parents. |