FMLA-Teacher Accounts

If taking over for the remainder of the school year:

• Outgoing Teacher does:

  • Turn on Gmail vacation responder with replacements email

  • Create a folder of documents for the new teacher (if applicable). Share this ahead of time with the new teacher

• New Teacher does:

  • Check PowerSchool, Clever, Drive, etc. for access

  • Add external clever apps (such as Xtramath, clever rostered not district managed) to their page

    • Create an XtraMath account - rosters will be automatically updated and then the students will be able to log into XtraMath.

• Principal does:

  • If the dates change either left or right from the original paperwork please let Lori / HR and technology know.

  • Let’s Tech know if the outgoing teacher should remain in their email groups.

• Tech Does:

  • In Powerschool - add the covering teacher as the lead teacher for the remainder of the school year.

    • This will change the lead teacher from teacher A to teacher B in various systems such as Clever, Digits, HMH/GoMath/ThinkCentral, GoGuardian, etc.

  • Provide device with appropriate software (Sphere/Hovercam, Zoom, etc.)

  • Create accounts as if we were creating a new staff member (no GCN, ELN or Evaluwise required)

  • If NWEA MAP rosters existing - add the covering teacher to the NWEA rosters for reporting

  • If AimsWeb+ rosters exist - add the covering teacher to the AimsWeb+ rosters (K)

• Special Education Office does;

  • If a case manager, PSYCH / SLP / SW - create PCG / EZIEP / MTSS Manager, etc. account.

If taking over for more than 2 weeks, but less than the remainder of the school year (IE: 2-3 months):

Meaning - the outgoing teacher is returning to work before the end of the school year.

BEFORE LEAVE STARTS:

• Outgoing Teacher does:

  • Adds the covering teacher as a co-teacher in Google Classroom or Schoology.

  • Adds the covering teacher as a co-teacher in Go Guardian

  • Adds the covering teacher as an alternative host in Zoom?

  • Turn on Gmail vacation responder with replacements email

  • Create a folder of documents for the new teacher (if applicable). Share this ahead of time with the new teacher

• New Teacher does:

  • Check PowerSchool, Clever, Drive etc. for access

• Principal does:

  • If the dates change either left or right from the original paperwork please let Lori / HR and technology know.

  • Let’s Tech know if the outgoing teacher should remain in their email groups.

• Tech Does:

  • In Powerschool - add the covering teacher as the co-teacher to the various sections

  • In Clever - add the covering teacher as a co-teacher to the various sections also update any app sharing if the teacher is not auto shared GoGuardian

  • Provide device with appropriate software (Sphere/Hovercam, Zoom, etc.)

  • Create accounts as if we were creating a new staff member (no GCN, ELN or Evaluwise required)

  • If NWEA MAP rosters existing - add the covering teacher to the NWEA rosters for reporting

• Special Education does:

  • Create PCG / EZIEP / 504 / MTSS Manager account and assign case manager as necessary

AFTER LEAVE ENDS:

• Outgoing Teacher does:

  • Removes the covering teacher as a co-teacher in Google Classroom or Schoology.

  • Removes the covering teacher as a co-teacher in Go Guardian

  • Removes the covering teacher as an alternative host in Zoom?

  • Turn off Gmail vacation responder with replacements email

• Principal does:

  • If the dates change either left or right from the original paperwork please let Lori / HR and technology know.

• Tech Does:

  • In Powerschool - add the covering teacher as the co-teacher to the various sections

  • In Clever - remove the covering teacher as a co-teacher to the various sections also update any app sharing if the teacher is not auto shared GoGuardian

  • Retrieve device with appropriate software (Sphere/Hovercam, Zoom, etc.)

  • Inactivate accounts in other systems (MAP, Aimsweb+, etc.)

  • If NWEA MAP rosters existing - remove the covering teacher to the NWEA rosters for reporting

  • Disables the new teacher account after leave is over.

• Special Education does:

  • Create PCG / EZIEP / 504 / MTSS Manager account and remove access as necessary

If taking over for a couple of days / less than 2 weeks coverage:

… to be determined …