Google Meet Instructions

Owned by Thomas Latimer (Deactivated)
Last updated: Oct 17, 2023 by Bruce Thornton
4 min read

Initial Setup:

  1. Make sure you are signed into Google using your MIN201 account.

  2. On PCs, it runs through the web browser, so no additional installation is required.

    1. Smartphones can also access Meet by installing the Google Meet app (must be logged into a Google account).

Creating a meeting:

Option 1: Google Calendar

  1. Open Google Calendar https://calendar.google.com/
  2. Click Create > Event
  3. Enter meeting information
  4. Click  Add Google Meet video conferencing
  5. Click Save 
  6. Select the meeting in your calendar and then click on the copy icon to copy the meeting information.  You can then paste the meeting information into an email, Seesaw, Google Classroom, etc. to send to guests.  



  



Option 2: Impromptu

  1. Go to https://meet.google.com/
  2. Click on New meeting
  3. Select Create a meeting for later or Start an instant meeting
  4. Click icon to copy meeting info to send to guests



Joining a meeting:

  1. The most common way is simply clicking the link that the host has sent to you, whether it’s in an email, calendar event, etc.
  2. Select Join now
  3. Allow Meet to use your camera and microphone if prompted



Google Meet Window :


A: The screen being presented. This is what participants in the meeting will see.

B: Microphone (red = muted)

C: Camera (red = camera turned off)

D: Turn on/off Captions

E: Send a reaction (this will send an emoji across the screen from bottom to top)

F: Present Now (select an entire screen, a window, or a tab to present in the meeting)

G: Raise your Hand to ask a question

H: More Options 

I: Leave the meeting

J: Meeting Details

K: Show all the participants in the meeting

L: Send a chat to all participants

M: Activities


The Host will have one more option that participants do not see.

Host Controls:


Muting or Removing a participant from the meeting:

  1. Only the host can mute or remove others from the meeting.

  2. Click on the ‘Show Everyone’ icon 

  3. You will see a list of participants. 

    1. To mute a participant, click on the microphone icon next to that participant

    2. To remove a participant from the meeting, click on the three dots next to that participant and select Remove from the call



Breakout Rooms:

Breakout rooms can be accessed by clicking on the "activities" icon. 

Click on Breakout rooms, and then you can move students to different groups. 

On this page you can select how many rooms to create, and then click and drag participants to move them to a room.

Recording a meeting:

  1. Select the More options  icon

  2. Select Manage recording
  3. Select Start recording
  4. Select Start




Uninvited Guests attempting to Join:

In other meetings on the internet, there have been instances of participants maliciously inviting outside parties to join, and they can be quite unpleasant, vulgar and/or disruptive.  By default Google Meets only allows MIN201.org email addresses to access the meeting.  However, sometimes a staff member may use their personal email (Gmail email accounts in particular) to access a meeting and it will ask the host if they want to allow access into the meeting.  Also if a meeting attendee invited a non-MIN201 affliatted attendee, then there is no way to know who invited them. 

  1. This is the screen that shows up when a non-MIN201 user wants to join your meeting
  2. Any participant, including students, can click the [Admit] button. 
  3. Unless you are expecting someone to join, click the [Deny entry] button.