Sharing Documents in Drive
- Matthew Shackley
How to share a document
Within your google document, click the share button at the top right corner
On the next screen type in the email address (or group address) of the people you want to share the document with
Once you add people, you will need to adjust the permissions you want to give them within the document
Editor = Full access to the document, and can make changes
Commentor = Can place comments within the document, but cannot make any changes
Viewer = Can only view the document and cannot make changes
The Notify people checkbox will send an email to the users you add letting them know they have access to the document, along with whatever you have written in the message box.
Allowing General Access to a Document
If you want to share a document with everyone in the district, you can do the following
Click the share button on your document
Under “General Access” you have some options
Restricted = Default setting, only people you share with can see the document
Minooka 201 = All users can see this document
201-Staff = Only 201 staff members can see the document
Anyone with the link = Any one on the internet can view the document can see the document
Note: If sharing a link with anyone, be sure there is no important student information visible on the document.
Once you select what you want click copy link and share that with who you need to.