Date and time, plus Author is pre-filled in for you. This is the date / time that you are entering the log entry.
Choose an appropriate log type
Discipline - the ‘major’ type of incidents.
Observations - normally a ‘Late to class x times’ or ‘unprepared’ normally entered by the teachers
Enter a description of what happened into the log entry text box. These can be internal notes, shorthand version or a mini book if needed.
Select the appropriate values for. These are for internal tracking, and if they don’t apply then leave them blank.
Consequence - optional for discipline means what is the consequence granted. If left blank it’ll go into the ‘dispensation queue’
Reason - why was the consequence given
Incident Type - this is a generic category of the incident
Incident Type category - not in use; leave blank.
Category - if you need a more descriptive category you can enter it in here. Most of the time this is blank.
Admin Notes - these are notes only an admin can see. Most times this is left blank.
Incident Date - the date of the incident and where it occurred
Incident Context - a context of where the incident occurred (during school hours, during a school event, etc.)
Incident Location and Loc Detail - If a location isn’t specified, there’s a box for you to enter in where the incident occurred.
Report Name - Name of reporter (or person who saw the incident)
Reporter Role - The role of the reporter
Victim Type - What was the type of the victim
Felony Flag - was the incident a felony?
LIkely Injury - was there a likely injury? (local district defined)
School Rules Violation - was there any schools rules violated?
Police Involved - Was there any police involvement?
Hearing Officer - was there a hearing officer involved?
Gang Related - was the incident related to gang involvement?
Hate Crime - was the incident a hate crime?
Alcohol Related - did the incident involve alcohol?
Drug Related - did the incident involve drugs?
Drug Type - (only fill out if drug related = Yes), what type of drug was involved in the incident?
Weapon Related - did the incident involve a weapon?
Weapon Type - (only fill out if weapon related = Yes) what type of weapon was involved in the incident?
Weapon Type Notes - additional notes if applicable (say if the weapon type isn’t listed)
Money Loss Value - if there is any monetary loss (IE: stealing of cash or something of that nature)
Action Date - this is the date that the action should or will occur
Action Taken - what was the action taken as a result of the incident
Action Taken Detail - can’t choose anything, leave blank.
Action Taken End - enter the end date that the action should or will end
Duration (Assigned) - enter the duration of the action (IE: .5 of a day, 2 days, etc.) If its blank, it’ll go into the ‘scheduling’ bucket
Duration (Actual) - enter in the actual duration of the action (IE: .25 of a day, 1 day, etc.). There are times when the assigned and actual are the same, that’s fine. Just copy it in.
Duration Change Source - why or what was the reason for the change between assigned and actual durations?
Duration Notes - notes for during the duration if needed
Consequence Notes (all the way at the bottom) - only used at JH
Consequence Schedule (all the way at the bottom) - only used at JH
Student Notified - Check this is you spoke with the student about the incident / consequence. If left blank it’ll go into the student notification’ bucket
Parent Notified - Check this if you spoke with the parent about the incident / consequence. Doesn’t email the parents or anything* If left unchecked it’ll go into the ‘parent notification’ bucket.
*Note: The teacher version DOES email the parent if its checked. It's a school setting to allow emails from teachers -> parents, and will require some additionally templating of the emails.ALL OF THE ABOVE IS ALL LOCAL DISTRICT INFORMATION ONLY. What we locally call violence such as black and blue eyes might not jive with how the state defines violence, and it's ok. We can have some differences, and PS can handle it.
Incident Number - if you had multiple incidents with a student in a single day, then you’d increment this number from 01 to 02, etc.
Incident Case - this ties multiple students of the same incident together.
Reporting campus of incident - leave blank as it’ll pull the serving school for the student automagically. If the incident occurred at another school, then you would enter in the RCDTS of the school or campus where it occurred.
Disability type - don’t change as it’ll automatically pull from the student’s state page if there’s a disability at the time of the incident.
Incident type code - What code would you classify this incident for the state?
If left blank, it's not reported to the state.Disciplinary Action - What disciplinary action did you take?
Disciplinary Duration - How long was the disciplinary action?
1.00 = 1 full day
ISBE definitions for disciplinary actions - https://www.isbe.net/Documents/student_discipline.pdf
Incident Type Code ISBE Definitions
Alcohol
The violation of laws or ordinances prohibiting the manufacture, sale, purchase, transportation, possession, or use of intoxicating alcoholic beverages or substances represented as alcohol. This would include being intoxicated at school, school-sponsored events, and on school sponsored transportation, or substances represented as alcohol.
Violence with physical injury
While on school grounds or under the supervision of school authorities, any conduct that involves the use, attempted use, or threatened use of force against the person or property of another, or any other offense that is a felony and that by, its nature, involves a substantial risk that physical force against the person or property of another may be used in the course of committing the offense, with or without a weapon, that results in injury requiring professional medical attention, e.g., stab or bullet wound, concussion, fractured or broken bone, or cut requiring stitches. Violent incidents include, but are not limited to: aggravated battery/battery, fighting, aggravated assault/assault, homicide, kidnapping, robbery, burglary, school threat, predatory criminal sexual assault of a child, aggravated criminal sexual assault, criminal sexual assault, criminal sexual abuse, aggravated sexual battery, reckless endangerment, bullying/harassment, and threats/intimidation/menacing.
Violence without physical injury
While on school grounds or under the supervision of school authorities, any conduct that involves the use, attempted use, or threatened use of force against the person or property of another, or any other offense that is a felony and that is by its nature, involves a substantial risk that physical force against the person or property of another maybe used in the course of committing the offense, with or without a weapon, that does not result in injury requiring professional medical attention. Violent incidents include, but are not limited to: aggravated battery/battery, fighting, aggravated assault/assault, homicide, kidnapping, robbery, burglary, school threat, predatory criminal sexual assault of a child, aggravated criminal sexual assault, criminal sexual assault, criminal sexual abuse, aggravated sexual battery, reckless endangerment, bullying/harassment, and threats/intimidation/menacing.
Drug Offenses
The use, possession, sale, or solicitation of drugs as identified in 21 U.S.C. §812 (c); this does not include use, possession, sale, or solicitation of alcohol or tobacco.
Dangerous weapon Firearm – Handgun
A "hand gun" is a firearm which has a short stock and is designed to be held and fired by the use of a single hand; and (B) any combination of parts from which a firearm described in subparagraph (A) can be assembled.
Dangerous weapon Firearm – shotgun
“Shotgun” - designed or redesigned, made or remade, and intended to be fired from the shoulder and designed or redesigned and made or remade to use the energy of an explosive to fire through a smooth bore either a number of ball shot or a single projectile for each single pull of the trigger. or “short-barreled shotgun” means a shotgun having one or more barrels less than eighteen inches in length and any weapon made from a shotgun (whether by alteration, modification or otherwise) if such a weapon as modified has an overall length of less than twenty-six inches.
Dangerous weapon Firearm - rifle
"Rifle" - designed or redesigned, made or remade, and intended to be fired from the shoulder and designed or redesigned and made or remade to use the energy of an explosive to fire only a single projectile through a rifled bore for each single pull of the trigger. or “short-barreled rifle” means a rifle having one or more barrels less than sixteen inches in length and any weapon made from a rifle (whether by alteration, modification, or otherwise) if such weapon, as modified, has an overall length of less than twenty-six inches.
Dangerous weapon Firearm - multiple
Use of more than one of the above (handguns, rifles/shotgun, or other).
Dangerous weapon Firearm - other
A weapon, device, instrument, material, or substance, animate, or inanimate, that is used for, or is readily capable of causing death or serious bodily injury, except that such a term does NOT include a pocket knife with a blade of less than 2 1/2 inches in length (18 U.S.C. Section 930(g)(2)).
Dangerous weapon – other
A weapon, device, instrument, material, or substance that is readily capable of causing death or serious bodily injury, except a firearm. Exclude a pocket knife with a blade of less than 2 1/2 inches in length.
Other Reason
MINOOKA 201 COMMENTS: MOST OF OUR REPORTS ARE THESE
A student commits an offense resulting in disciplinary action for a reason other than alcohol, serious bodily injury, drug offenses, dangerous weapon, or tobacco.
Tobacco
The possession, use, or distribution, or sale of tobacco products on school grounds, at school sponsored events, on transportation to and from school, or on other school transportation.
Disciplinary Action ISBE Definitions
Expulsion
Received Educational Services An action taken by the local education agency removing a student from his/her regular school for disciplinary purposes for the remainder of the school year or longer in accordance with local educational agency policy and 105 ILCS 5/10-22.6. This does not include a student to enroll in an alternative program in lieu of another disciplinary action (e.g., suspension or expulsion). This action could include, but is not limited to, the administrative transfer of a suspension or expulsion eligible student to a Regional Safe School Program established under Article 13A of the School Code [105 ILCS 5/13A]. The student received educational services during the expulsion. Reporting in this category should include, but is not limited to, removals resulting from violations of the Gun Free Schools Act (20 U.S.C.A. § 7151) that are modified to less than 365 days. Note - A student may receive educational services regardless of their IEP status. The student has been expelled and then is being transferred to the alternative education program.
Expulsion
Did not Receive Educational Services An action taken by the local education agency removing a student from his/her regular school for disciplinary purposes for the remainder of the school year or longer in accordance with local educational agency policy and 105 ILCS 5/10-22.6. The student did not receive educational services during the expulsion. Reporting in this category should include, but is not limited to, removals resulting from violations of the Gun Free Schools Act (20 U.S.C.A. § 7151) that are modified to less than 365 days.
In-School Suspension
Instances in which a child is temporarily removed from his/her regular classroom(s) for disciplinary purposes but remains under the direct supervision of school personnel. Direct supervision means school personnel are physically in the same location as students under their supervision.
Out-of School Suspension
Instances in which a child is temporarily removed from his/her regular school for disciplinary purposes to another setting (e.g., home, behavior center). This includes both removals in which no IEP services are provided because the removal is 10 days or less, as well as removals in which the child continues to receive services according to his/her IEP.
Transfer to Alternative Program in lieu of another disciplinary action (e.g. suspension or expulsion)
An action taken by school officials, as part of the disciplinary process, that forces a student to enroll in an alternative program in lieu of another disciplinary action (e.g., suspension or expulsion). This action could include, but is not limited to, the administrative transfer of a suspension or expulsion eligible student to a Regional Safe School Program established under Article 13A of the School Code [105 ILCS 5/13A. Note - the student is not expelled or suspended, but is being transferred to an alternative education program.
Unilateral Removal to an Interim Alternative Educational Setting by School Personnel
Instances in which school personnel (not the IEP team) order the removal of children with disabilities from their current educational placement to an appropriate interim alternative educational setting who violates a code of student conduct (e.g. drugs, weapons, serious bodily injury) for not more than 45 days as outlined in Part B of IDEA federal regulations 300.530(g). The IEP team is responsible for determining the interim alternative educational setting. Unilateral removals do not include decisions by the IEP team to change student’s placement. (Applicable only if the student has an IEP.)
Removal to an Interim Alternative Educational Setting by a Due Process Hearing Officer
Those instances in which an impartial hearing officer orders the removal of children with disabilities from their current educational placement to an appropriate alternative educational setting for not more than 45 school days based on the due process hearing officer's determination that maintaining the child's current placement is substantially likely to result in injury to the child or others. The IEP team is responsible for determining the interim alternative education setting. (Applicable only if the student has an IEP.)