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Aaron Souza

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Pamela Wolfe Afrim Bakii

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Problem Analysis

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❓ Problem space

Why are we doing this?

We have tons of banker boxes of student records and SPED folders that just take up space.

What's the impact of this problem?

The district would recoup a lot of wasted space in folders and file cabinets and its very hard to find documents.

How do we judge success?

Administrators can easily respond to a records request from a former student in the district.

 What are possible solutions?

Expand google forms/sheets, build something in-house, purchase E-hallway PassStatus quo, stuff in boxes or filing cabinets or purchase some e-document storage service/product.

✅ Validation

Will E-hallway pass be used regularly after implementation

What do we already know?

That the current systems of paper , google forms are not sufficient. We have exhausted those options as real solutionsstuffing in folders isn’t a long term solution, both from storage and for retreival.

What do we need to answer?

?

Who will actually do the importing/scanning of documents?

When will we actually do it?

Project Risks?

Technology has agreed to pay for the first half year of the solution (assuming the 60 day trial is a success). Unknown who will pay next year (building budget or Tech/software?) That this is purchased, yet we don’t actively use it.

Becomes a technology team problem/ duty.

(thumbs up) Ready to go forward

Pilot E-hallpass

What are we doing?

Why will a customer want this?

On paper and through a webinar, it does solve a lot of problemsIn theory, we could recoup a lot of space around the district and when records are requested, we could retriev them quickly.

Scale and scope

Pilot E-Hallway Pass Solution

  • MIS Team: Pekol, 4 teachers

  • JH Team: Thompson, Gentzler, 4 teachers

Next Step

 

🏁 Project Verification

  •  Aaron Souza Develop Reports to show actual usage by students and teachers.

This is being driven inititally by student records (and more specficially, SPED records) management, but could and should expand to business records and personell records over time.

Next Step

Develop evaluation team when we have top 2-3 products.