Summary:
After the e-learning work deadline has passed, teachers need to update historical classroom attendance based on their completion of work. As a teacher, you are only changing students to absent for those who did not complete work. Students who did work (or participated) are kept present (blank) like a normal day of school.
Warning:
You are only adjusting attendance for classes you assigned work during an E-Learning day and the student did not complete it. Do not adjust “advisory/study hall/attendance/lunch” classes attendance unless specifically instructed to do so.
Steps:
Log into Powerschool PowerSchool for teachers
Click on the take attendance chair icon for the class you need to now edit
In the “date” dropdown, choose the appropriate date that you need to change. For our example, we’ll choose Friday, Jan 12th since that’s the day that the work was assigned.
After the screen refreshes, you can then change the student’s attendance by changing the attendance code to Absent, then clicking on the dropdown next to each student’s name, or changing each student individually from [present] to absent.
Optionally, you can also add a comment to indicate a reason for why the absent was changed by clicking on the comment box next to the attendance code.
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When done, click submit to submit the attendance code change and the optional comment for that day.
Quarterly Teacher having to go back to previous quarter:
For the Q2 class, have the teachers click on multi-day attendance, instead of the regular "take attendance" / chair icon.
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When here, you can then change the attendance code for the day in the past. The darker colored days were days that school wasn't in attendance, while the lighter grey were days where the class met but historical attendance cannot be changed.. leaving Friday, 1/12 that can be changed.
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MIS A-B Day SCI/SS Info:
So, I did a quick dive. Currently we're allowing up to 7 days of attendance to be backfilled, so ideally they have the option to choose it... however... your 6th grade A/B day for SCI/SS schedule kind of throws a wrinkle into it.
According to PowerSchool.. Friday, 1/12 was an "A" day and Tuesday, 1/16 was a "B" day. (Currently, Friday 1/19 is an "B" day).
From a class that meets on both A and B days, this is what the dropdown looks like -- you can enter both Friday and Tuesday's eLearning days.
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Conversely, from a class that meets only B days -- you'll only see the "B" day classes for those days that the class meets.... which would have only been Friday, Jan 12th for eLearning and NOT Tuesday, Jan 16th.
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Wrinkle is the "A" day classes... because currently you can't take the attendance (today, Jan 19th) in the 'chair icon' / single day attendance.. until Monday, which is when the "A" day classes meet again according to PowerSchool.
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Workaround -- teachers choose "Multi-day attendance", which teachers can then put in their attendance for Tuesday using the same mechanism as before... it's just multi-days on a single page. The dark greyed out lines are days when the class doesn't meet, and then the shaded out lighter grey are days where the previous attendance can't be edited.
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