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If taking over for the remainder of the school year:
Outgoing Teacher does:
Turn on Gmail vacation responder with replacements email
Create a folder of documents for the new teacher (if applicable). Share this ahead of time with the new teacher
New Teacher does:
Check PowerSchool, Clever, Drive, etc. for access
?? Add external clever apps (such as Xtramath, clever rostered not district managed) to their page
Create an XtraMath account - rosters will be automatically updated and then the students will be able to log into XtraMath.
Principal does:
If the dates change either left or right from the original paperwork please let Lori / HR and technology know.
Let’s Tech know if the outgoing teacher should remain in their email groups.
Tech Does:
In Powerschool - add the covering teacher as the lead teacher for the remainder of the school year.
This will change the lead teacher from teacher A to teacher B in various systems such as Clever, Digits, HMH/GoMath/ThinkCentral, Savvas, GoGuardian, etc.
Provide device with appropriate software (Sphere/Hovercam, Zoom, etc.)
Create accounts as if we were creating a new staff member (no GCN, ELN or Evaluwise required)
If NWEA MAP rosters existing - add the covering teacher to the NWEA rosters for reporting
If AimsWeb+ rosters exist - add the covering teacher to the AimsWeb+ rosters (K)
Special Education Office does;
If a case manager, PSYCH / SLP / SW - create PCG / EZIEP / MTSS Manager, etc. account.
Q: Do we take the user out of the email groups that they’re apart of?
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If taking over for more than 2 weeks, but less than the remainder of the school year (IE: 2-3 months):
Meaning - the outgoing teacher is returning to work before the end of the school year.
BEFORE LEAVE STARTS:
Outgoing Teacher does:
Adds the covering teacher as a co-teacher in Google Classroom or Schoology.
Adds the covering teacher as a co-teacher in Go Guardian
Adds the covering teacher as an alternative host in Zoom?
Turn on Gmail vacation responder with replacements email
Create a folder of documents for the new teacher (if applicable). Share this ahead of time with the new teacher
New Teacher does:
Check PowerSchool, Clever, Drive etc. for access
Principal does:
If the dates change either left or right from the original paperwork please let Lori / HR and technology know.
Let’s Tech know if the outgoing teacher should remain in their email groups.
Tech Does:
In Powerschool - add the covering teacher as the co-teacher to the various sections
In Clever - add the covering teacher as a co-teacher to the various sections also update any app sharing if the teacher is not auto shared GoGuardian
Provide device with appropriate software (Sphere/Hovercam, Zoom, etc.)
Create accounts as if we were creating a new staff member (no GCN, ELN or Evaluwise required)
If NWEA MAP rosters existing - add the covering teacher to the NWEA rosters for reportingIf Special Education /
Special Education does:
Create PCG / EZIEP / 504 / MTSS Manager account and assign case manager as necessary
Q: Do we take the outgoing teacher out of the email groups that they’re apart of?
Q: What do we do for EZIEP / 504 / MTSS Manager if they’re a SPED Case Manager?
Pam - OSE maintains this.
Q:
If taking over for a couple of days / less than 2 weeks coverage: AFTER LEAVE ENDS:
Outgoing Teacher does:
Removes the covering teacher as a co-teacher in Google Classroom.
Removes the covering teacher as a co-teacher in Go Guardian
Turn off Gmail vacation responder with replacements email
Principal does:
If the dates change either left or right from the original paperwork please let Lori / HR and technology know.
Tech Does:
In Powerschool - remove the covering teacher as the co-teacher to the various sections
In Clever - remove the covering teacher as a co-teacher to the various sections also update any app sharing if the teacher is not auto shared GoGuardian
Retrieve device with appropriate software
Inactivate accounts in other systems (MAP, Aimsweb+, etc.)
If NWEA MAP rosters existing - remove the covering teacher to the NWEA rosters for reporting
Disables the new teacher account after leave is over.
Special Education does:
Create PCG / EZIEP / 504 / MTSS Manager account and remove access as necessary