If taking over for the remainder of the school year:
Outgoing Teacher does:
Turn on Gmail vacation responder with replacements email
Create a folder of documents for the new teacher (if applicable). Share this ahead of time with the new teacher
New Teacher does:
Check PowerSchool, Clever, Drive, etc. for access
?? Add external clever apps (such as Xtramath, clever rostered not district managed) to their page
Tech Does:
In Powerschool - add the covering teacher as the lead teacher for the remainder of the school year.
This will change the lead teacher from teacher A to teacher B in various systems such as Clever, Digits, HMH/GoMath/ThinkCentral, GoGuardian, etc.
Provide device with appropriate software (Sphere/Hovercam, Zoom, etc.)
Create accounts as if we were creating a new staff member (no GCN, ELN or Evaluwise required)
If NWEA MAP rosters existing - add the covering teacher to the NWEA rosters for reporting
If AimsWeb+ rosters exist - add the covering teacher to the AimsWeb+ rosters (K)
Special Education Office does;
If a case manager, PSYCH / SLP / SW - create PCG / EZIEP / MTSS Manager, etc. account.
Q: Do we take the user out of the email groups that they’re apart of?
Afrim - I would say no, but I think it might be case by case basis.
If taking over for more than 2 weeks, but less than the remainder of the school year (IE: 2-3 months):
Outgoing Teacher does:
Adds the covering teacher as a co-teacher in Google Classroom or Schoology.
Adds the covering teacher as a co-teacher in Go Guardian
Adds the covering teacher as an alternative host in Zoom?
Turn on Gmail vacation responder with replacements email
Create a folder of documents for the new teacher (if applicable). Share this ahead of time with the new teacher
New Teacher does:
Check PowerSchool, Clever, Drive etc. for access
Tech Does:
In Powerschool - add the covering teacher as the co-teacher to the various sections
In Clever - add the covering teacher as a co-teacher to the various sections also update any app sharing if the teacher is not auto shared GoGuardian
Provide device with appropriate software (Sphere/Hovercam, Zoom, etc.)
Create accounts as if we were creating a new staff member (no GCN, ELN or Evaluwise required)
If NWEA MAP rosters existing - add the covering teacher to the NWEA rosters for reporting
Special Education does:
Q: Do we take the outgoing teacher out of the email groups that they’re apart of?
Q: What do we do for Aimsweb+ if they’re say an MTSS teacher / Case Manager?
Pam - we can create a new account, but do they create their own rosters like any other case manager?
Q: What do we do for EZIEP / 504 / MTSS Manager if they’re a SPED Case Manager?
Pam - OSE maintains this… what we would we do?
Q:
If taking over for a couple of days / less than 2 weeks coverage: