What’s a stored selection?

Its a group of students who you frequently need to work with, or use them as a function in some way.

Are stored selections private or publicly available?

Both?  By default stored selections are private - only accessible to you, however there is an option to make it publicly available to EVERYONE who has access to PowerSchool admin side and access to your school.

Why should I use stored selections?

It's a quicker way to find students and can be a time saving effort to set up a stored selection that you work with time and time again.  You can store the list and recall that list again rather than search from scratch.

What’s the difference between a stored selection and a stored search?

A stored selection is a list of students who you commonly are doing things with or looking up information.  A stored search is just a saved search criteria where the searching criteria is already preloaded for you.

Is there a limit to the number of stored selections?

Nope, no limit.  

How can I create a list of students that I want to a stored selection?

First, you’ll want to figure out the group structure and what’s in common for all the students.  For example, on Monday, Wednesday and Friday I see a group of 5th and 6th graders for MTSS Reading Tier 2.  On Tuesday and Thursdays, I see a different set of 5th and 6th graders for MTSS Reading Tier 2.  So, I might have 4 stored selections set up for my MTSS Reading Tier 2 students.

Step 1: Make your current selection of students be your current selection

By any means that you want to get your group of students as your selection (whether its using an SQL report and then using the make current selection button, using multi select or selecting by hand (explained further below) to create a stored selection.

Selecting students by hand instruction

1. From the start page, click on the common thing that the student’s have in common with each other - generally either their grade level or starting last name initial.

2. Click the ‘select by hand’ button.

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3. First uncheck everyone to remove them from your selection, and then check only those students who should be included in our group for MTSS Tier 2 Reading on Monday, Wednesday and Friday.

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   1. From the above picture, we can see that I only have the 2nd, 4th, 6th, 8th and 12th students in the selection.  You can also navigate through all the pages selecting all those students who need to be in your group.

4. When you have all the students that your going to save as a selection, click the Update Selection button.

5. Your selected students will now update and only those who you selected before hitting the update selection button.

Step 2: Take your current selection and turn it into a stored selection

1. With your current selection of students selected, click on the Stored Selections link under Other Options

2. If you’ve never created a stored selection, give your stored selection a name and then choose ‘SAVE the current selection with a new name’.  If you enter in the same name of the stored selection, it’ll override the selection of students.

   1. In our example, this is my MWF Grade 5 Reading Tier 2 list that I want to save this with the name.

3. Click submit to save this list.

4. After the page reloads, you’ll see that the saved selection of my 5 students is now saved below.

Ok!  We created a stored selection, but I have more students that need to get added to the list.

1. Go back to the start page, and you’ll want to make those students who should be added to the list as your current selection

   1. In the example, we forgot about 3 additional students, so we made them our selection through the use of multi select PLUS the students who were already on the list - so my selection is now 8 total students.

2. With those students selected, click on ‘Stored Selections’

3. Choose the option of SAVE the current selection with a new name

4. Click submit to save the updated list of changes.

At the top of the screen it’ll say x students in current selection [selection name]. Also down below, you’ll notice that the selection and number of students has been updated (originally this stored selection had 5 students now it has 8)

How do I remove students from this stored selection?

1. Click on Stored Selections.

2. Click on the ‘Go Functions’ to the right of the stored selection

3. When at the group functions menu, click on select students by hand

4. CTRL + click (or CMD + Click) to select those students who you want to remove from the list. In this example, we’re removing 2 students from the selection, so the number of students will drop to 6.

5. Under the selection box, there’s 2 boxes to choose what to do with these highlighted or selected students.  Since we selected those students to remove, we want to choose ‘remove selected students’.

6. Click the Selections button to update the selection.

7. Choose the option of SAVE the current selection with a new name.  If you enter in the same name of the stored selection, it’ll override the selection of students.

8. Click submit to save the updated selection of students.

Stored Selection(s) is/are all set!  How can I quickly use this now?

Should you have a need on say an eLearning Day where you need to make those students your selection and send out a PDF or communication to these parents, read on!  :-) 

1. Off the start page, click on stored selections.

2. Find the group that you’d want to make as your current selection and click on ‘Go Functions’ to the far right of the group.

3. The group of students is now your current selection, so you can now work with those students as you need to.