E-Document Management
- Aaron Souza
Overview
Driver | Stabb |
Project owner | @Aaron Souza |
Team members | @Pamela Wolfe Robinson, Massey, Salazar, Kim Taylor |
Started: | Feb 1, 2022 |
Est. Finished: | Aug 1, 2022 |
Status | Complete |
Problem Analysis | Completed |
Solution Analysis | Completed |
Decision | Completed |
Implementation | Complete |
Verification | Complete |
Project Details |
Road Map
Problem space
Why are we doing this? | We have tons of banker boxes of student records and SPED folders that just take up space. We also have a lot of payroll paper records that could be digitized for space savings. |
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What's the impact of this problem? | The district would recoup a lot of wasted space in folders and file cabinets and its very hard to find documents. |
How do we judge success? | Administrators can easily respond to a records request from a former student in the district. Reclaimed space at “south shed”, JH and DO basements. |
What are possible solutions? | Status quo, stuff in boxes or filing cabinets or purchase some e-document storage service/product. |
Validation
What do we already know? | That the current systems of paper stuffing in folders isn’t a long term solution, both from storage and for retreival. |
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What do we need to answer? | Who will actually do the importing/scanning of documents? When will we actually do it? |
Project Risks? | That this is purchased, yet we don’t actively use it. Becomes a technology team problem/ duty. |
Ready to go forward
What are we doing? | Recommendation not made yet: |
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Why will a customer want this? | We could recoup a lot of space around the district and when records are requested, we could retrieve them quickly. |
Scale and scope | This is being driven inititally by student records (and more specficially, SPED records) management, but could and should expand to business records and personell records over time. |
Next Step | Make recommendation for purchase. |
Action Items